Working-time records: why an attendance list alone is insufficient
An attendance signature shows presence, but not every item required in Polish working-time records.
An attendance signature shows presence, but not every item required in Polish working-time records.
What to provide
PIP describes a separate record for each employee. It covers hours worked and start and end times, night work, overtime, days off with their basis, on-call duty, time off and absences. A simple present/absent field does not provide that scope.
How to organise it
For on-call duty, record its hours, start and end, and location. Distinguish the type and extent of justified absences and time off, and the extent of unjustified absence. The source also requires special records for young workers performing work normally prohibited to them but exceptionally permitted for vocational training.
Check before closing
Compare your tool's fields with this scope and resolve missing entries before payroll preparation. This guide presents the general PIP scope; special exceptions to recording hours need separate assessment. It does not calculate overtime supplements.
FAQ
Is an attendance list enough?
A signature or attendance mark alone lacks the required information. Actual contents matter more than the filename.
Do days off need entries?
Yes, the PIP scope includes days off and the basis for granting them. A blank cell does not show that information.
Do records automatically determine pay?
No. They support payroll, while pay rules and applicable exceptions require separate assessment.
Source
National Labour Inspectorate: employment guidance.
Next step
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