An authorised representative or commercial proxy in CEIDG: publishing information at registration

When submitting an application for entry in CEIDG through Biznes.gov.pl or at an office, you may also submit a request to publish information in CEIDG about an authorised representative or commercial proxy (prokurent). This is optional, not mandatory. Biznes.gov.pl specifies this option for those two channels — this description should not be extended to registration through mObywatel, a bank or an accounting firm.

Applying at an office and the change from 1 November 2026

The option of applying at an office must be read alongside the date on which the rules change. From 1 November 2026, applications to register a business in CEIDG must be submitted electronically only. The exception concerns applications for entrepreneurs who are minors: these applications may only be submitted at a city or municipal office or sent by post. This rule is stated in the official service description.

The exception allowing postal submission does not provide a basis for inferring an additional option to include a request to publish information about an authorised representative or commercial proxy. The option discussed here remains described for Biznes.gov.pl or an office, subject to the change in registration rules above.

What effect does publication have?

According to Biznes.gov.pl, publishing information about an authorised representative or commercial proxy has the same legal effect as granting a power of attorney in writing. The source associates this effect with publication of the information, not merely with submitting a request for publication.

An explicit limitation also applies: a power of attorney established in CEIDG does not authorise the representative to act in tax matters. Equivalence to a written power of attorney must not be interpreted without this qualification.

Publishing information is not the same as having a representative submit the application

Distinguish between two issues: requesting publication of information about an authorisation, and representing the entrepreneur when submitting the registration application itself. The official registration description states that you cannot use an authorised representative when submitting an application for entry in CEIDG online. The option to request publication of information does not remove this restriction.

This guide does not cover PPO-1/PPS-1, UPL-1 or lists of powers of attorney in e-Urząd Skarbowy (the e-Tax Office). Nor does it assess any particular authorisation, the scope of a commercial proxy's authority, or permissions in KSeF or ZUS. It provides no assurance that an authority will accept a particular action taken by a representative.

Optional organisational checklist

Before choosing an approach, you may find it helpful to:

• identify whether your aim is to publish information about an authorisation or to arrange representation when submitting the registration application;
• establish whether the intended actions concern tax matters;
• check the intended registration channel and whether the application will be submitted before the rules change or on or after 1 November 2026.

This is solely an organisational recommendation, not an additional obligation or a procedure for appointing a representative.