CEIDG contact details: does your email have to be public?

Providing contact details in an application for entry in CEIDG and making them publicly available are two separate matters. According to the Biznes.gov.pl information on entry in CEIDG, making contact details available requires consent.

This guide concerns only contact details and their publication. It does not describe the general CEIDG registration procedure, checking data held by the National Revenue Administration (KAS), or contact details in the Statistics Poland (GUS) classification form.

Which contact details you provide in the application

For an application for entry in CEIDG, the official guide distinguishes between:

• Email address — you must provide it if you have one.
• Phone number and website address — you provide them if you wish to do so.

These contact details should therefore not all be described as equally optional: the obligation to provide an email address depends on having one, while providing a phone number and website address depends on your choice.

Providing contact details does not mean making them publicly available

CEIDG will make your contact details available only if you consent. This is a separate condition from the rules on providing contact details in the application, described in the same source.

For example, if you have an email address, you must provide it in the application for entry. However, that does not in itself constitute consent to making it publicly available — CEIDG makes contact details available only with consent. This rule should not be extended to all data in the entry.

What if the published contact details belong to someone else

If contact details belonging to another person are published in an entry, that person may ask the minister responsible for economic affairs not to publish those details in CEIDG. This possibility is stated on Biznes.gov.pl.

This concerns the person whose contact details have been published and the non-publication of those contact details. It does not describe automatic deletion of data or provide grounds for concluding that this possibility covers all data in the entry. The stated possibility of making a request does not guarantee an outcome.

An optional checklist before providing contact details

The following checklist is solely an organizational recommendation, not an additional legal obligation:

• Check whom each contact detail you intend to provide belongs to.
• Separate preparing the application data from deciding whether to consent to making those details publicly available.
• For your own records, note which contact details you intend to provide and your decision about publication.

The checklist does not replace the conditions stated in the source: you provide an email address if you have one; a phone number and website address if you wish to provide them; and CEIDG requires consent to make contact details available.

Source: Biznes.gov.pl — Entry in CEIDG.