REGON: data groups in the local unit of a natural person report

This article concerns only the “JEDNOSTKA LOKALNA JEDNOSTKI FIZYCZNEJ” (local unit of a natural person) report. It is not a guide to searching for or reading the main entry for a natural person's business activity. The description is based on labels provided in the Statistics Poland REGON Internet Database.

The lists below describe the report's structure, not the data of a particular business. Do not treat a label alone as a populated value. This description does not guarantee that all fields are populated, that the report is complete, or that the activity complies with the law.

Basic information about the local unit

The basic information group for the local unit contains these labels:

• REGON;
• name;
• description of activity;
• type of register or records;
• number in the register or records;
• registration authority.

It is useful to keep this group as a separate set when organizing information about the local unit.

Information about the entity that established the local unit

A separate heading reads “INFORMACJE PODSTAWOWE O PODMIOCIE, który utworzył ww. jednostkę lokalną” (basic information about the entity that established the above local unit). It contains:

• REGON;
• NIP;
• NIP status;
• first name, middle name and surname;
• date of entry in REGON;
• date of removal from REGON;
• code and name of the basic legal form;
• code and name of the specific legal form;
• code and name of the ownership form.

The NIP in this group belongs to the entity that established the local unit. Do not copy it as a separate NIP belonging to the local unit. The basic information group for the local unit itself described above has no NIP label.

When comparing information, retain the group heading alongside the REGON number too. This article does not interpret NIP status or the effects of the listed dates and forms.

Address of the local unit's registered office

The “ADRES SIEDZIBY JEDNOSTKI LOKALNEJ” (address of the local unit's registered office) group includes these labels:

• country;
• voivodeship;
• county;
• municipality;
• locality;
• street;
• property number;
• unit number;
• postal code;
• non-standard location.

When recording the address, retain this group's full name rather than shortening it to an unqualified “business address”.

Separate group of dates related to activity

The heading “DATY ZWIĄZANE Z DZIAŁALNOŚCIĄ PODMIOTU” (dates related to the entity's activity) separates the following labels:

• date of entry in the register or records;
• date of establishment;
• date of commencement of activity;
• date of entry in REGON;
• date of suspension of activity;
• date of resumption of activity;
• date of cessation of activity;
• date of removal from REGON;
• date of the ruling declaring bankruptcy;
• date of completion of bankruptcy proceedings.

Retain each date's full label and the group heading. Do not replace them with a single general term such as “registration date”. Dates of entry in and removal from REGON are also listed in the separate information group for the establishing entity—do not merge these entries without preserving their context. The list above does not interpret the effects of the dates.

Activities according to PKD

The report has a separate heading, “PROWADZONE DZIAŁALNOŚCI WG PKD” (activities carried out according to PKD). Do not merge this section with the “description of activity” label in the basic information about the local unit. This article discusses only the separation of these parts within the report's structure.

Optional checklist before sending the report to your accountant

As an organizational aid, before sending the report you can:

• compare the name in the information group for the local unit;
• compare the REGON number, retaining whether it comes from the local unit group or the establishing entity group;
• compare the address under the “ADRES SIEDZIBY JEDNOSTKI LOKALNEJ” heading;
• check that copied values retain the appropriate data group heading;
• leave unpopulated fields without adding assumed values.

This is an optional organizational recommendation, not a legal obligation or confirmation that the data is complete or correct.

Source for the structure and labels: Statistics Poland — REGON Internet Database.