How to find and read a natural person's entry in the REGON Internet Database

This guide covers only finding and reading the entry of a natural person conducting business activity in the GUS REGON Internet Database. It does not describe the procedure for obtaining a REGON number, classifying a service under PKWiU, checking the VAT whitelist or confirming the absence of arrears. Reading the entry as described here should not be treated as completing those separate checks or procedures.

Searching by identifier

The GUS form includes a “Search by a single identifier” option with REGON, NIP and KRS fields. When searching for a natural person conducting business activity, use the REGON or NIP number you have. Mentioning KRS describes the general form, not information required from every natural person.

Enter the identifier in the appropriate field and select “Search”. The interface provides a “Display report” command for reading the data. The option names come from the GUS form.

Searching by address

The “Search by address” option includes these fields:

• voivodeship,
• county,
• municipality,
• locality,
• street.

The “Additional filtering” section contains “Name fragment” and “Property number”. You may use these additional filters when searching by address. Then select “Search by address”. These are options presented in the REGON Internet Database, not a list of new obligations for business owners.

What categories the natural person's report contains

The following overview describes field and section names in the source GUS report. It does not present the data of a particular business. Labels alone, without associated values, do not confirm the contents of an entry; nor does this overview guarantee that every field will be populated.

Identifiers and personal data

The basic information section includes these labels:

• REGON,
• NIP and NIP status,
• first name, middle name and surname,
• date of entry in REGON,
• date of removal from the REGON register,
• code and name of the basic legal form,
• code and name of the specific legal form,
• code and name of the ownership form.

This guide only identifies the “NIP status” field—it does not interpret its values.

Business name and registration information

The part concerning business activity includes the name, registration authority, type of register or record, and number in the register or record.

Registered office address

The address section includes the country, voivodeship, county, municipality, locality, street, property number, unit number, postal code and non-standard location.

Dates relating to the entity's activity

The report gives dates distinct names:

• date of entry in the register or record,
• date of removal from the register or record,
• date of establishment,
• date of commencement of business activity,
• date of entry in REGON,
• date of suspension of business activity,
• date of resumption of business activity,
• date of cessation of business activity,
• date of removal from REGON,
• date of the court ruling declaring bankruptcy,
• date of completion of bankruptcy proceedings.

When reading the report, retain the full field name. Do not replace it with the general term “registration date” or equate the date of commencement of business activity with the date of entry in REGON. This guide does not discuss the legal consequences of suspending or ceasing business activity.

Activities according to PKD and local units

The natural person's report contains sections entitled “Activities conducted according to PKD” and “Local units”. Here, we only identify these categories, without providing a detailed guide to local units or deriving a tax rate from PKD codes.

What making data available on the GUS website confirms

The GUS legal notice states that, under Article 43(2) of the Act of 29 June 1995 on Official Statistics, since 1 July 2011, making data available on the website of Statistics Poland (GUS) is equivalent to confirming that this information has been entered in the REGON register.

This confirmation concerns the entry of the information made available in REGON. It does not confirm that all of the business owner's actions comply with the law.

Optional data comparison checklist

As an organizational measure, you may compare the report you have read with documents you hold, paying attention to:

• REGON and NIP,
• business name,
• registered office address,
• the full name of the date being compared and its value.

This is a voluntary organizational recommendation, not a legal obligation arising from the cited GUS notice. The guide does not specify update deadlines or the procedure for correcting an entry.